Privacy policy

This statement explains when and why we collect personal information about people, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

Data is collected if you:

• Attend our events

• Visit our website

• Connect with us on social media

• Contact us via email

We may change this statement from time to time.  Both this statement and our data protection policy are kept under regular review, so please check this page occasionally to ensure that you’re happy with any changes.  By using our website, or connecting with us on any other available touchpoint you’re agreeing to be bound by this statement and our data protection policy.

Any questions regarding this Policy and our privacy practices should be sent to  chair@europeanfellowship.com

We are the European Fellowship of Christian Youth. An umbrella International Organisation comprising of Christian Youth Organisations, who have a membership, from across Europe. All of our Member Organisations operate under democratic principles and are working with and for children and young people in their respective countries. 

We obtain information about you when you use our website, sign up to any of our events or courses, send us an email or social media message, or apply for a position on the Chairmanship of EF.

The personal information we collect might include your name, address, email address, phone number, attendance information at events, groups and meetings, IP address, and information regarding what pages are accessed and when.  If you attend one of our courses or events, your payment details will be processed by our third party bank account provider, Nordea Bank Abp or the bank account provider of the host organisation of the event. 

We may use your information to:

• Process transactions that you have requested, i.e. registering you for courses and events run by EF, or supplying you with tickets or products where that is applicable

• Ensure that all individuals attending an EF course or event are safely registered and accounted for

• Send you communications which fall within the scope of the objections of EF, and for the purpose of developing the community of EF. This would be with your written permission

• To seek your views or comments

• To notify you of changes to our courses, events, and chairmanship position holders

• To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all individuals are provided with safe environments

• To enable us to meet all legal and statutory obligations

• Process an application to attend a course, event or for a volunteer position

We review our retention periods for personal information on a regular basis.  We are legally required to hold some types of information to fulfil our statutory obligations.  We will hold your personal information on our systems for as long as is necessary for the relevant activity.

We will not sell your information to third parties. Your information will only be made available to the chairmanship of EF and, if you are attending an EF event or course, to the respective planning team for that event or course and to our funders when asked.

We may pass your information to a third party organisation for the purposes of completing tasks and providing services to you on our behalf (for example: to inform an organisation hosting one of our events or courses, such as one of our Member Organisations, of the individuals who will be in attendance).  Please be reassured that we will not release your information to third parties beyond EF, unless you have consented for us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

You have a choice about whether or not you wish to receive information from us.  If you do not want to receive communications, you have the right to request that your contact details are removed by EF at any time. To do this, all you are required to do is to send us an email.  Please be aware that requesting the removal of your personal information while also being registered to attend an EF course or event may prevent you from taking part in that EF course or event. 

NOTE: We are also required to collect and retain information related to some of our courses for reporting purposes to our funders. Due to these obligations, some information cannot be deleted until a certain time period has expired.

You can contact EF at chair@europeanfellowship.com at any time with such a request.

You have the right to ask for a copy of the information EF holds about you (we may charge €5 for information requests) to cover our costs in providing you with details of the information we hold about you.

EF complies with GDPR and UK Data Protection regulations and has security precautions in place to protect the loss, misuse or alteration of your information.

When you give us personal information, we take steps to ensure that it’s treated securely.